The following constitutes the Rules, Terms and Conditions of the Recording Festival Competition. By applying to take part in the Competition, you confirm and agree to the terms and details outlined below.
Everyone is welcome to enter the Recording Festival Competition. To take part, you just need to provide the following though our website's application form:
With all details completed and Terms and Conditions agreed too, you will be redirected to our PayPal payment page where you will be asked for the $19 application fee. You do not need a PayPal account to make payment, as all major credit and debit cards are accepted.
Once your payment has been provided and processed by PayPal onscreen, you will be asked to return to the Recording Festival website where you will be given some information on what happens next with your application to the Competition.
You will receive an email from PayPal to confirm your payment to us and you will also receive an email from Recording Festival to confirm receipt of your payment with details on what happens next. This email should be received within 48 hours of your application having been successfully submitted. We recommend you add firstname.lastname@example.org to your trusted email accounts to ensure you receive updates from us throughout the competition. On occasion, emails may appear in your spam or junk folder. Adding our email address to your trusted email accounts will help ensure our updates get through to you during the course of the Competition.
After your application and payment has been received, it will be checked by one of our moderators to ensure your application and content is suitable for our Competition. If approved, you will be published onto the website under 'Who's Entered'. You will also receive an email to inform you that your application has been approved and that you have been assigned to one of our Judges who will listen to your track to decide whether you proceed to Round 2 of the Competition.
If we consider your application is not suitable for the Recording Festival Competition, we shall contact you to see if changes can be made to your application so that we can approve it. Otherwise, your application will be declined and your application fee will be refunded to you in full.
There are two Rounds to the Recording Festival Competition. Everyone who enters automatically qualifies for Round 1.
Round 1 began on Jan 12th 2016 and continues until 30th January 2017 when Round 2 begins. Applications can be received at any time between these dates to be considered for entry into the Competition. All applications, once approved by our moderators, will immediately enter Round 1 and will appear on the website.
The song of each applicant will be listened to by the Recording Festival Judges who, if impressed, will give the green light for the band / artist to proceed to Round 2. The Judges consist of high-profile music industry professionals including record label executives, producers, engineers, artists, radio personalities and writers. The full list of Judges can be found on our 'Meet the Judges' page. Songs are judged equally on melody, composition, performance, originality and lyrics (where applicable). Lyrics may be in any language. Production value will not be considered, although well recorded and mixed demos usually have a stronger chance of impressing the Judges.
Round 2 begins at the start of February 2017 and continues until the Finals and announcement of the winners in Late March 2017. Applicants will be sent an email to notify if you have made it into Round 2 or not. All applicants who have successfully made it through to Round 2 will be listed on the Website when Round 2 is announced on the Website.
Our Judges are encouraged to provide some written feedback on the songs they listen to, but it is not compulsory. If the Judge you are assigned has provided some feedback on your song, this will be sent to you in the email which says whether you have made it into Round 2 or not.
At Round 2, the song of each applicant will be listened to by all of our Judges, and they will independently cast their votes on each song with the same approach to judging on melody, composition, performance, originality and lyrics (where applicable) as in Round 1. The combined votes of the Judges will determine the three Competition Winners. In the event of there being more than 3 applications with an equal number of votes, meaning there are more then 3 potential winners, these applications will be listened to again by all Judges and their votes recast. If three outright winners are not determined by this, the Judges will discuss the potential winners and reach a fair decision as to the three applicants that should become Winners. The decision of the Judges is final.
The three Recording Festival Winners will be announced in Late March/ First week of April 2017. We shall announce the Winners and Runners Up on our website, and an email will be sent to all applicants who reached Round 2 on whether they are a Winner or Runner Up.
Our Judges are encouraged to provide some written feedback on the songs they listen to but it is not compulsory. If one or more Judges have provided some feedback on your song at Round 2, this will be sent to you in the email that notifies you if you are a Winner or Runner Up.
For the three Competition Winners, the 14 day recording session will be arranged for May 15th-29th 2017 at The Grouse Lodge, Ireland. These winners will receive:
Recording Festival reserves the right to extend the Round 1 entry deadline, change the Round 2 dates or any other dates relating to the competition and its prize.
Recording Festival will use its best efforts to announce the winners at the designated time, but will not be held liable for any unforeseen delays.
Recording Festival reserves the right to increase or reduce the application fee at any time and for special promotions and/or entry deadline periods.
Recording Festival reserves the right to change any or all aspects of the Competition including the location of the recording session in the event that The Grouse Lodge, Ireland is deemed unsuitable or made unavailable for hosting the Winners' recording session at our desired dates.
A $19 fee and a completed application form is required to enter into the Competition. Submissions must not contain material which is, or promoting activities which are, harmful, threatening, abusive, disparaging, harassing, vulgar, obscene, hateful, pornographic or libelous, or which has other inappropriate content, or is otherwise objectionable as determined by Recording Festival in its sole discretion.
Submissions shall not contain disparaging remarks about any persons, products or companies. Submissions shall not contain materials which are not created entirely by the Entrant or which are owned by others (other than specific audio assets or materials which the Entrant owns a license to use commercially such as a purchased sample pack). And Submissions shall not be in violation of any law.
Recording Festival is open to all amateur and professional artists. If an Entrant is under 18 years old, the signature of a parent or guardian is required.
By entering into the Competition, each Entrant agrees and grants the rights to Recording Festival to use all submitted information, data and material in connection with their application in the Recording Festival Website and in the promotion, marketing, advertising and publicity of the competition by Recording Festival or agents acting on its behalf. Personal information such as your name and email address will not be made public or shared with third parties outside of Recording Festival and its agents unless required to by law.
By entering into the Competition, each Entrant agrees and grants the rights to Recording Festival to use all submitted information, data and material in connection with their application, excluding personal information such as your name and email address, in the promotion of the Competition on third party websites and networks.
By entering the Competition, the Entrant acknowledges that all songs, information and media submitted to the Competition may be distributed to the Judges and used, as necessary, in their role of determining whether an Entrant remains in the Competition, becomes a Winner or is rejected from the Competition at any stage.
The Entrant retains all ownership right to all submitted songs. Recording Festival (RecFest) retains ownership right to all the videos produced by the RecFest crew. RecFest will not have any ownership rights to any songs submitted. However RecFest will reserve the right to use the songs and videos fruit of the recordings at the Recording Festival event, for promotional use and for possible music releases such as compilations. Entrant has the right to use the videos produced by the RecFest crew for their music videos and promotional trailers, and RecFest reserves the right to discuss with Entrant on material selection and release date - get in touch directly for further information.
By participating in the Competition, Entrants release Recording Festival, its Sponsors, Judges and other agents from any and all claims, damages or liabilities arising from, or relating to, such Entrant's participation in the Competition, and agree to resolve any dispute individually, without resort to any class action.
Winners will be notified by email and via the Website. Winners may be required to sign an Affidavit confirming that their song is original and that he/she/they hold all rights to the song. Failure to sign and return the form within the required time period, or provision of false information may result in disqualification from the Competition and an alternative Winner being selected. Affidavits are subject to verification by Recording Festival and its agents.
Entry to the competition constitutes permission to use the winners' name, likeness and voice for future advertising and publicity purposes without additional remuneration or compensation.
Each Winning Entry may be required to send a copy of his/her/their passport, drivers' license, birth certificate or other official legal or governmental document as proof of age and residency. In the event that a Winning Entry is a minor (under the age of 18), then the parent(s) or legal guardian(s) of the minor will be required to sign and return the Affidavit of Eligibility and Liability/Public Release as a condition of such minor Winning Entry being declared a Winning Entry.
If a Winning Entry cannot be contacted within five (5) calendar days of first notification attempt; or if the notification email is returned as undeliverable; or if the Winning Entry rejects his/her/their prize; or in the event of non-compliance by the Winning Entry with these Competition Rules; or if the Affidavit or Eligibility and Publicity/Liability Release is not properly executed, then the Winning Entry shall be disqualified and shall forfeit the Competition prize(s). In addition, an alternative Entrant may be selected by Recording Festival and its Judges, as a Winning Entry in the place of the disqualified Winning Entrant from the remaining eligible Entrants.
If a prize cannot be awarded for any reason related to the Entrant's actions or inability to receive the prize, it will be forfeited.
By accepting a prize in the Competition, each Winning Entry agrees that Recording Festival, its Sponsors, Judges and other agents shall not be liable for any loss or injury resulting from participation in the Competition, acceptance, or use of any prize, or any travel related thereto.
Each Winning Entry grants permission to Recording Festival and those acting under its authority to use his/her/their name(s), photograph, voice and/or likeness, for advertising and/or publicity purposed, as well as the Submission in any and all media now known or hereinafter invented without territorial or time limitations and without compensation.
In the event that the Recording Festival Competition is unable to be produced as planned for this year due to lack of funding, we will be unable to refund your entry fee. However, your entry fee will be waived for the following year.
No liability or responsibility is assumed by Recording Festival, its Sponsors, Judges or other agents resulting from an Entrant's participation in, or attempt to participate in, the Competition, or downloading any information in connection with participating in the Competition. No responsibility or liability is assumed by Recording Festival, its Sponsors, Judges or other agents for technical problems, or technical malfunction which may affect the operation of the Competition, including by not limited to any of the following occurrences: hardware or software errors; faulty computer, telephone, cable, satellite, network, electronic, wireless or Internet connectivity or other online communication problems; errors or limitations of any Internet service providers, servers, hosts or providers; garbled, jumbled or faulty data transmissions; failure of any e-mail transmissions to be sent or received; lost, late, delayed or intercepted e-mail transmissions; inaccessibility of the Website, in whole or in part for any reason; traffic congestion on the Internet or the Website; unauthorized human or non-human intervention of the operation of the Competition, including without limitation; unauthorized tampering, hacking, theft, viruses, bugs, worms; or destruction of any aspect of the Competition, or loss, miscount, misdirection, inaccessibility of unavailability of an account used in connection with the Competition.
Recording Festival, its Sponsors, Judges or other agents are not responsible for any typographical errors in the announcement of prizes or these Competition Rules, or any inaccurate or incorrect data contained on the Website. Use of the Website is at the user's own risk. Recording Festival, its Sponsors, Judges or other agents are not responsible for any personal injury to the Entrant, or property damage or losses of any kind which may be sustained to the Entrant's or any other person's computer equipment resulting from participation in the Competition, use of the Website or the download of audio assets or materials, or any other information or data from the Website. Recording Festival, its Sponsors, Judges or other agents are not responsible for any attempt by an Entrant or other individual to deliberately damage or undermine the legitimate operation of the Competition, including but not limited to, any fraudulent claims, which may be a violation of criminal or civil laws. Should such an attempt be made, Recording Festival, its Sponsors, Judges or other agents reserve the right to seek remedies and damages from any such individual, to the fullest extent permitted by law, including criminal prosecution. Entrants engaging in any of the aforementioned activities may be disqualified from the Competition at Recording Festival's sole discretion.
The Entrant agrees to release, indemnify and hold Recording Festival, its Sponsors, Judges and agents harmless for liability, damages or claims for injury or loss to any person or property relating to, in whole or in part, directly or indirectly, by participation in the Recording Festival Competition.
By entering the Competition, the Entrant, and/or their parent(s) or legal guardian(s) (if such entrant is a minor) agree to accept and be bound by the decision of Recording Festival and its Judges, which are final and binding in all matters. The Entrant agrees to be bound by all terms of these official Recording Festival Rules and Regulations as established herein.
Failure to enforce any term of these Competition Rules by Recording Festival, its Sponsors, Judges or other agents shall not constitute a waiver of that provision.